Printing documents is a simple concept. And it used to be a simple process, but with advances in print technology and the rise in environmental concerns, printing has gotten a lot more complicated. Not only will print management help streamline your print program, but it will also help you measure use and reduce your expenses.
Measuring Stats
Before you can take advantage of the savings provided by managing your print services, you need to know where you stand. Many businesses don’t even realize something as basic as how much paper their business uses each year. Knowing the results of these metrics is vital to reducing your numbers and cutting your expenses.
Here are just some of the metrics you can—and should—be tracking with print management: * How much you are printing, across all locations * How much printing is being done in color versus black and white * Which employees and department are printing * Peak print times (daily, weekly, monthly) * Which devices are being used the most, and what they are being used for (ex: print, copy, scan)
Maximizing Savings
Once you optimize your print management services to include tracking, you can maximize your entire print fleet. Armed with critical knowledge, you can better understand your print usage and make it more efficient. The more efficient your print processes, the better your savings will be. Not only that, but the less you waste, the better your environmental rating will be. Sustainability is not just about using less paper, it is about minimizing your impact on the planet, and efficient practices are the best first step.
When it comes to print management, Hilyard’s has the best experts in the industry. We can help you measure your print use, manage your print fleet, and capitalize on savings. For more information and to get started, contact us.
