Print Practices to Help Save You Money

tips and tricks

Now that you have a great printer, you want to be able to maximize its productivity while saving your business money. There are insider tricks to help boost the efficiency of even the most high-end Xerox printers.

Follow these tips to save money on your Xerox printers:

1. Secure Your Devices:

No matter how digital we get, print is still a necessity in so many sectors, such as education. Make sure you implement secure, follow-me print procedures, which require staff to enter a passcode to retrieve their document.

This eliminated the "print and sprint" methodology where anyone could print anything to any device then run to grab it before someone else. That outdated method is a security nightmare. User authentication dramatically increases security and provides tracking of all print jobs, so you have the audit numbers you need. A centralized printer also means you can get rid of costly, personal desktop printers.

2. Find the Right Size:

Right-sizing your Xerox laser printers means making sure you have the right devices in the proper locations throughout your office to support maximum proficiency and reduce wasted time. Having multiple printers doesn't make sense if they aren't the correct ones needed to tackle your print needs. Right-sizing ensures that you have the appropriate number of printed devices, based on users, print volume, and print practices. This helps eliminated unnecessary or redundant devices, saving you money.

3.Track Everything:

In the 80s, educational commercials were touting, "the more you know." Well, that philosophy applies to almost every area of life, including your print practices. The more you track, the more you know.

And, the more you know, the more money you can save on your Xerox printers. It is critical to understand your print volume, color versus black-and-white needs, the various type of media you are printing on, and how much your cost-per-page is. A print audit is a significant first step to getting a read on these things. Get started with one today.