One of the greatest things about today’s business technology climate is that there are so many choices for printers, copiers, and multifunction devices. However, with so many options, narrowing down the best printer for your business can be tough—it is important to strike a balance between your wants and needs. While choosing the wrong printer won’t doom your business, it can certainly lead to frustration and unnecessary—and unexpected—costs. It is well worth taking the time to sort through all of the options and weigh them against your business needs. Start with these considerations.
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How will you use the printer? The first factor to consider is what you will use that printer for. Since modern businesses have sophisticated demands, it is critical that the capabilities of your device match your specific requirements. If all you need it for is printing simple black and white documents, you can get a model that costs significantly less than one that can produce high-def color posters. Do you need to be able to scan documents and email or fax right from the device? From basic inkjet models to laser printers to production print, the equipment is available to match your needs, so the best first step is to examine your daily requirements.
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How often will you use the printer? Once you know how the printer will be used, determine how frequently your employees will use the device. Additionally, figuring out how many employees will be using the device will also be helpful.
If you plan to use the printer or MFP all of the time, look for a model that can handle frequent use and store large amounts of multipurpose paper, which will eliminate the need to fill the tray constantly. Ascertain how often you will be printing in color versus in black and white, which will affect your supply costs.
*How will it be connected to your network? These days, printers don’t have to be physically linked to a computer via cable—wireless, Bluetooth, and network capabilities have changed the game when it comes to connectivity. Ensuring that your new printer is compatible with your existing network and can be accessed by multiple employees via wireless is critical to your success. Wireless printing supports a flexible work environment, particularly with the proliferation of mobile devices and telecommuting.
Factoring in all of your business needs before you begin researching printer options will save your time and money, and reduce the stress often experienced when acquiring new print equipment. Contact us with any questions about new printers.
