Win at Business Systems: Choosing an MFP

person scanning document

Business systems aren't always easy, especially when advanced technology and endless features show up to complicate things. However, no matter how difficult it can seem, it is possible to find a business system like a multifunction printer that fits perfectly into your workflow, helping meet your needs and reach your goals--and all you have to know is what questions to ask.

Tips for Choosing the Perfect MFP

Multifunction printers, or MFPs, are one of the best business systems available. They are multitasking powerhouses, allowing you to boost efficiency, streamline workflow, and cut out waste, all with one machine--and that's not to mention the new opportunities they provide to your company. Before you get those benefits, though, you need to know how to choose the right MFP. Business system experts agree that the most important thing to do is consider what you want out of a multifunction printer.

Of course, your company is complex, a working machine, and it's not always easy to know what it needs. That's why it's crucial to ask these questions before you make any decisions.

What paper sizes will we need?

This question is answered easiest by looking at the biggest paper you use. For reference, legal size is 8.5 x 14, ledger is 11 x 17, and tabloid is 17 x 22. Anything bigger and you'll need a production printer.

Do we really need to print in color?

Is color a priority in your company? Even if it's not, you might want to consider keeping this feature on the table. It will be cheaper in the long run than outsourcing to a print shop--plus, you'll have opportunities to use color in ways you didn't before.

What are our speed and volume needs?

The truth is that, if you need to print fast and print a lot, you're going to need a higher-end multifunction printer. All MFPs are reliable and can handle big jobs, but if you already know you print a lot, consider spending a little more to save money later.

Ready to win at business systems and choose the perfect MFP? Contact us today!