Are you worried about printing safely in the cloud? Do you feel like you have to choose between efficiency and security? Here are a few tips from managed print services to help put your mind at ease!
The Managed Print Services Approach
Although managed print services may be focused on printers and the office environment in which they function, that doesn't mean this solution is incompatible with the cloud. In fact, many managed print providers will happily recommend and implement cloud tools--but only if you give the green light.
The problem is that many businesses aren't sure they want to give the green light.
That's because plenty of companies still have questions about how exactly the cloud works, where all that data goes, and whether security is more or less of a problem than with any other solution.
The good news is that a managed print services provider can answer all these questions and more. That's the managed print approach: Your provider will have an open, insightful conversation about your concerns, give you the facts, and even recommend a few tips to make cloud security easier.
Managed Print Services: Quick Cloud Security Tips
The cloud isn't necessarily a security risk, but like any technology, it may create certain vulnerabilities. Here's how to use cloud printing the smart way:
Encrypt Your Data
Encryption is a fast and easy way to make sure your data is safe as it travels to and from the cloud. If a bad actor does gain access, they won't be able to do anything with the encrypted information.
Protect Your Printers
Never use default passwords for your network printers. Monitor for suspicious activity, create print rules, and remember that hackers generally start their criminal activity by attacking these machines.
Authenticate Your Users
Zero-trust security assumes that no one, not even users inside your network, can actually be trusted. This approach asks for multiple levels of authentication before allowing anyone to access cloud data and sometimes even the printer itself.
In conclusion, cloud printing has plenty to offer, especially when you use the managed print services approach and address your concerns before jumping in.
Need a little help from managed print services? Contact us today to get started!
