Managed Print Services: How to Start a Mini Print Audit

Print audit

Do you need to know more about your print environment? A print audit is about to become your new best friend. Follow along as we create a mini print audit (then let managed print services do the rest)!

Managed Print Services: What is a Print Audit?

Although you might hear the word "audit" and feel a shiver down your spine, a print audit is actually a good thing for your business. That's why it's the first step in any managed print services solution.

Think of it this way: Your print environment is like a complex, tangled jungle--a living ecosystem. A print audit helps you understand what's going on from the canopy all the way to the forest floor, giving you an up-close and personal look at every tree, vine, bird, and insect you'll find along the way. It also helps you make sure this jungle is in good health and that you know how to protect it.

However, not every print audit needs to come from a managed print services provider. If you want to get a jump on the process, you can start your own mini audit right now!

Managed Print Services Audit Tips

Ready to learn a little more about your print environment before calling in the managed print services experts? Here are a few tips for starting a mini audit:

Look at your machines.

The first step in any good mini print audit is to think about the printers themselves. How many do you have? How often are they used? Which ones are used more than others and why? These questions will help you understand your fleet and start hinting at things you can do to improve it.

Look at your users.

Next, you need to take a look in the mirror. What are your print habits? How many people in your workplace use the printers on a regular basis? Does anyone do any personal or unnecessary printing?

Look at your budgets.

Finally, it's time to figure out where your print budget is going. For this part of your mini audit, you'll need to think about hidden costs like downtime and try to find out exactly how much they're costing you overall.

In conclusion, a print audit is the first step in any managed print services solution--and for good reason. You can start a mini print audit right now, but if you want to see real results, your next step should be to call in a little help from managed print.

Contact us today to see how managed print services can help you navigate the jungle of your print environment!