Managed Print: Why Your Printing Data is Important

person holding document by printer

Printers of all shapes and sizes can do a lot of work for you. They can handle multiple jobs, create professional documents, and some can even do a little scanning and faxing--but did you know that the data they provide is important too? Here are a few managed print tips to help you put that data to good use!

Help From Managed Print Services

When it comes to expert advice on printers, there's nowhere better to turn than to managed print services. Managed print providers know how to do a little bit of everything, from streamlining your workflows to strengthening your fleet--and they also know how to take data gathered by your printer and put it to work for you. The good news is that, when you know what to look for, you can do the same thing.

Ready to get started? Here are a few types of printer data that can really help your business out.

  • #1: Workload data

By analyzing which printers are being used more, you can tell how your workload is distributed. You can also start to tell why one team or department might have higher costs than another--and all this info comes from your printer.

  • #2: Usage patterns

If you really want to understand your workflow, the best place to start is at your printer. Usage pattern data focuses on individuals' printing habits to better understand current workflows and to make forecasts about how users will function in the future. It can also help you identify whether certain users are printing too much, which might suggest an uneven workload.

  • #3: Inventory

Since printers keep track of paper and toner you use, it's easy to compare that data to your inventory and make sure there are no discrepancies. (It can also help you manage your inventory more efficiently!)

Ready to start putting printer data to work for you? Want a little help from managed print services? Contact us today!