Although it's clear that scanning paper documents makes them easier to handle in just about every way, a Xerox scanner isn't the only tool you'll need to be successful. Today we're taking a look at a few simple solutions that work side-by-side with your scanner to make every process a breeze.
Make Scanning Painless
By now, you probably know just how important a hardworking Xerox scanner can be as part of your workflow. It's the crucial tool for taking outdated, frustrating, ill-organized papers and turning them into easy, painless digital documents--but what you might not know is that, if you stop there, you can still run into some frustration. Organization can still be a problem, while other issues can come up depending on the type of document you're scanning. Luckily, there are a few simple solutions to help get the most out of your Xerox scanner, all without breaking the bank.
Here are the best ways to work with your scanner instead of against it:
- Utilize OCR technology. OCR, or Optical Character Recognition, and image-to-text scanning help your Xerox scanner take any document and turn it into something fully searchable, allowing you to copy portions of text, search for specific phrases, and more. It not only makes it easier to organize your files but also helps make those files more useful.
- Create a process for file names. If you don't give as much attention to file names as you do to scanning, then the whole thing will be a waste of time. Come up with a clear, concise shorthand process for naming files and make sure everyone knows how to use it.
- Use software that searches for templates. Some image-searching software is capable of taking a provided image or template and hunting down anything that matches the colors, shapes, and patterns. This makes it easy for you to find a document based on an image on it, rather than manually looking for it.
Looking for more scanning solutions? Want to add a Xerox scanner to your fleet? Contact us today!
