One of the great things about multifunction devices is that there are so many models and options to meet nearly any business need. The downside to this is that it can be difficult to narrow down all of the choices and pinpoint the best device for your office.
In addition to determining which features you want, you must decide whether to purchase or lease, consider staff training and factor in network integration. All of this can make this big decision feel even more overwhelming. So, here are the three biggest areas of consideration when acquiring a new multifunction printer.
Costs and Savings
Although MFPs typically cost more than a conventional printer, they also do a lot more. However, the cost must always be a top consideration in any device acquisition. Ask for a complete cost analysis that factors lifetime cost of ownership, including the cost of the machine, cost per page, supplies costs, and the estimated lifetime of the machine. After the initial expenditure, most businesses see a reduction in the annual operating cost of the MFP and other expenses due to its ability to handle multiple tasks.
Compatibility Counts
When purchasing a new multifunction printer, be sure to include your IT department in the decision. While you can certainly take advantage of third-party IT support, it is critical that you acquire a device that is compatible with your existing network. Compatibility is the key to boosting and maintaining increased productivity. And, your in-house IT professionals will thank you for consulting them.
Printers and Processes
Getting a new multifunction device provides the perfect opportunity for you to look at your current workflows and determine how your new printer can help facilitate and improve them. When you look at the purchase as more than just acquiring a new printer, you can make overall process improvements that help all of your internal procedures. Using the MFP purchase as a springboard for overall workflow improvements is a smart use of time and money.
Now that you have explored the top three areas of consideration when purchasing a new multifunction device for your company, you should feel more confident about the decision-making process. Whenever you make a large capital investment, be sure you are clear on all of the details and always ask questions if you are unsure. If you want to learn more about MFP-related process improvements, read about how print routing and accounting can help maximize your investment.
